Job Description

We are seeking an Accounting Assistant to support our day-to-day financial operations, with a primary focus on payroll processing and client invoicing with some assistance with accounts receivable. This role helps maintain accurate financial records and ensures timely, efficient billing and payroll functions.

Key Responsibilities

• Support payroll processing, including reviewing timesheets and assisting with payroll-related inquiries.
• Prepare, issue, and distribute client invoices; ensure accuracy and timely delivery.
• Assist with resolving invoicing discrepancies or client billing questions.
• Track daily payments, apply checks, and process client payments by phone.
• Contribute to maintaining the weekly aging report and perform light collection follow-ups when needed.
• Process client onboarding items such as account applications, onboarding packets, and lien waivers.
• Respond to client requests for documents, including insurance certificates and W-9 forms.
• Collaborate with internal teams to support smooth operations and improved client experience.
• Perform additional administrative or accounting tasks as assigned.

Qualifications

• Strong attention to detail with the ability to identify and correct errors.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Proficiency with MS Office and general web-based applications.
• Experience in accounting, payroll, finance support, or administrative roles preferred.
• Familiarity with accounting software (e.g., QuickBooks).
• Strong organizational and time-management skills.

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